How to Use Wikis with Microsoft SharePoint

Want to improve employee productivity and prevent misinformation? We recommend investing in a business intelligence system like Microsoft SharePoint. Not only does the wiki feature in SharePoint provide a space for collaboration, but it also ensures employees have access to the same up-to-date information.

Keep reading to learn how to use wikis with Microsoft SharePoint.

What is a wiki?

Wiki is the Hawaiian word for “quick.” In Office SharePoint, a wiki website is a place where users are able to collaboratively publish and edit content. Business intelligence tools like the wiki feature in SharePoint help your employees share and update information quickly.

Why does my company need a wiki?

Do you keep all your company information in shared folders containing Word documents? If so, you may want to consider making the switch to wiki pages using Microsoft SharePoint. Without a company wiki, it becomes too easy for someone to accidentally delete an important file or edit out information.

Have you ever played the game Telephone? The goal of the game is to pass a secret around the circle without having the message change before it reaches the final person. By the end of the game, you may have wondered how a simple message like “Sally has a boyfriend” changed to “Sally sat with her friends”.

The same kind of miscommunication can happen when people don’t use wikis to store company information.

Consistent Information

When someone edits the corporation wiki, everyone sees the change. Not only does this help prevent the spread of misinformation between employees and departments, but it also ensures that everyone is on the same page. If you wish to share information with all your departments, you can create a new wiki page the whole company can access instead of putting a copy of the document in each department folder.

Quick Publishing

A business wiki makes it easy to publish online content because you don’t have to know how to write HTML code. This is especially helpful when you want to write content that involves more than just straight paragraphs.

A wiki page is different from a regular web page because readers are also able to edit. If you don’t want all your employees being able to edit content, MS SharePoint lets you limit who is able to edit.

Quick Reference

Your employees can quickly reference the wiki for the information they need concerning products, departments, or services. Employees are more productive when they don’t have to wait for an available supervisor to ask questions, which is why you may want to invest in SharePoint services.


If you have ever visited a Wikipedia page, you may have noticed all of the hyperlinks. Hyperlinks are powerful because they help guide people to similar topics that may answer their questions. In wikis, hyperlinks can even connect to pages that haven’t been written yet.

Since wiki writing is a collaborative effort, a hyperlink to a nonexistent page could be seen as a sign you plan to add more information later or that someone else should.

Want to Learn More?

Thesis Tech offers a range of business application software to help you grow your business and remain competitive. If you are interested in using Microsoft SharePoint for your business or need help to create a wiki, give us a call at (888) 705-7253.

This blog post has been updated.

What Can We do For You?